A Beginner's Guide to Planning a University Campus Event
Planning a university campus event for the first time can feel like a big task. However, with the right approach and support it can also be incredibly rewarding. Whether you are organising a welcome week activity a society showcase or a stress buster day during exam season events on campus play a big role in student life and engagement.
Here is a simple guide to help you get started:
1. What is the purpose of the event?
Before anything else decide what the goal of your event is. Are you trying to build community among new students, celebrate the end of term or raise awareness for a club or cause. Your purpose will help shape your budget theme and activity choices.
2. Choose the Right Space
Campus venues vary so make sure to match your event type with a suitable space. Outdoor quads are great for inflatables and large games while indoor halls might work better for quieter or weather sensitive activities. Think about space power access foot traffic and permissions.
3. Plan Your Activities
This is where the fun really starts. From inflatables to interactive games students love activities that are social hands on and a bit competitive. Some top choices for campus events include:
• Inflatable Football Darts
• Rodeo Bull
• Cornhole Bean Bag Toss
• Mega Buzz Wire
• Hungry Hippos Inflatable
4. Promote the Event
Even the best planned event needs good promotion. Use your university’s social media student groups posters and email newsletters to spread the word. Clear visuals and early announcements help build excitement and turnout.
5. Think About Safety and Support
Always check with your student union or university events team about risk assessments and insurance. When you hire from The Fun Experts we provide trained staff to supervise equipment so you can focus on enjoying the day and supporting your guests.
6. Get Feedback
After the event gather feedback from attendees to learn what worked well and what could be improved. This will help you build even better events in the future.
Planning a university event does not have to be stressful. With the right planning and a bit of expert support your first event can be a standout moment on campus. And remember, The Fun Experts are always here to help make the process simple fun and unforgettable.
